Matching Grants                                                            The Rotary Foundation

Report to The Rotary Foundation                                      One Rotary Center

                                                                                                1560 Sherman Ave.

                                                                                        Evanston, IL 60201, USA

                                                                                                 Fax: 847-866-9759

                                                                                  E-mail: grants@rotaryintl.org

 

The primary partner Rotary clubs/districts must submit Progress Reports every twelve months during project implementation. 

The Final Report is due two months after completing the project. 

 

Project Information

 

Matching Grant Number

60690

Project Country

Philippines

 

 

Progress report

X

Final report

Reporting Period from

Oct  10, 2006

to 

June 30, 2007

 

Host Partner Rotary Club:    

R.C. Tagbilaran

District:

3860

International Partner Rotary Club:

R.C. West Wollongong

District:

9750

 

Project Narrative

 

1.   Briefly describe the project. 

a.     What were your original objectives?

Construction of Two Environmently  friendly dry toilets in Bohol, Philippines

Provide computers and connect Doljo Elementary School to the Internet.

Provide Free medicines to Panglao Village through the Government Health Clinic and Dr. Cogo, serving over 24,000 residents.

 

 

 

  1. When and where did the project take place, and who were the beneficiaries?

Panglao Island, Bohol, Philippines

Doljo Village Toilet provides clean tiled toilets to 24 families who never had a toilet.

Computers and Internet service was installed at Doljo Elementary  School  serving 400 students and disadvantaged women of the village.

2.   Scope change. If the project was changed, how and why was it changed?

No change

 

 

 


 

Rotarian Involvement and Oversight

3.     How did Rotarians manage and oversee the project?

Administer all money for the MG on Quicken Accounting system. Back up all entries with receipts.

Design the Toilet Blocks, Hire the construction company. Perform weekly inspections of the project. Organize the PTA and Boy Scouts to paint the finished blocks.

Purchase geranic drugs at wholesale and deliver  to Doctora Cogo’s office. Review the patient list.

Purchase all computers, and equipment. Have  them  installed by computer company and internet provider.  

4.   How many Rotarians from the host partner club participated in the project?  9

 

5.   In what way did the host Rotarians participate in the project?  Please list all non-financial involvement.

Specify and purchase computers .Arrange for installation. Train teachers in the operation.

Organize scouts and PTA to paint the toilet blocks.

Review patient list at Panglao Village Clinic.

 

 

6.   How many Rotarians from the international partner club participated in the project?

Two Rotarians  from R.C.  Corrimal, Derek and Adriana Pyrah served as training instructors

 

 

7.     In what way did the international Rotarians participate in the project?  Please list all non-financial involvement.

Computer training instructors. 

Dedicate completed toilet blocks

Review patient list at Doctora Cogo’s clinic

 

 

 

Community Impact

8.   How many people benefited from the project?   25,000 villagers and school students

 

9.   What was the impact of the project on the beneficiaries? 

Provided Clean sanitary and environmently  friendly toilet block for Danao Elementary School with 400 students 

Provided Computers, training and internet service to Doljo Elementary School with 400 students

Provided free prescription  medicines for the residents of Panglao village of 24,000 residents

 

10.   What are the expected long-term community impacts of the project?

Improved health of villagers. Private and safe place for women and children to take a bath

Better personal hygiene habits of the villagers. Reduced impact on the environment. 

 

 

 

 


 

Financial Statement

Currency Used:

Philippine Peso

Exchange Rate:

P48

= 1 USD

 

11.  Income   

Sources of Income

Currency

Amount

1. TRF Matching Grant Award and Contributions

 

P 902,739.95

2. Other Income (identify):

 

 

 

3. Other Income (identify):

 

Interest

P     1,897.56

4. Interest Income (if any):

 

Interest

P     1,831.67

                                                              Total Income:

Peso

P 906,469.18

 

12. Expenses (add rows as needed) 

Budget Items

Name of supplier

Currency

Amount

1.  Two Composting Dry Toilets

Gilbert Valles Construction

 

P 565,937.10

2.  Internet, Computers, supplies

Globelines, Rochelle Computer

 

P 162,232.22

3.  Prescription Geranic Medicines

Tru-Aide Pharmacy Wholesale

 

P 177,500.00

4.  Philippine Gov. Taxes on Interest

Metrobank auto withdrawel

 

P        745.84

5. 

 

 

 

6. 

 

 

 

7. 

 

 

 

8. 

 

 

 

 

Total Expenses:

Peso

P 906,415.16

 

13. Bank Statement - A bank statement that supports the above statement of income and expenses must be attached

to this report.

           

 

Important – please read:

X      For final reports, if there is less than US$200 remaining, please spend it on eligible items.

      If there is more than US$200 remaining, it must be returned to The Rotary Foundation.

[Note: In India, government rules require that all unutilized funds be returned to the

Rotary International South Asia Office.]

q     For grant awards over US$25,000, attach an Independent Financial Review to each

progress report and the final report.

X    Keep all original receipts for at least three years, or longer if required by local law.  Do not send receipts to

TRF unless requested by staff.

q     If your project involves a revolving loan fund you will need to visit the Rotary website at:

‘www.rotary.org’ to download the Report Supplement for Revolving Loan Grants.

14. Certifying Signature – Either the Host or International Partner must certify the report. If the grant is club

sponsored the current club president must certify the report and if the grant is district-sponsored the

district grants subcommittee chair

must certify the report.

By signing this report, I confirm to the best of my knowledge that these Matching Grant funds were spent according

to Trustee-approved guidelines and that all of the information contained herein is true and accurate.  Original receipts

for all expenses incurred will be kept on file for at least three years, or longer if required by local law, in case they are

needed for auditing purposes.

 

 

Print Name:

 

Signature:

 

Date:

 

Rotary Title:

 

Club:

 

District:

 


 

In our effort to improve our grant program, we’d appreciate your feedback on the following questions:

 

A.  Rotary Impact –select all that apply

X

Our club or district’s international Rotary connections are stronger as a result of this project.

 

Club membership has increased as a result of this project.

X

Visibility of Rotary in our community has increased.

X

Our club’s awareness of the needs in our community has increased.

X

Volunteer activity in our club or district has expanded.

X

Our club or district is more active in pursuing Foundation grants and Rotary programs.

X

Awareness of the needs in our community has increased among Rotarians in other countries.

 

Participation in this Matching Grant has not changed our club or district in any significant way.

 

B.  Project Sustainability – select all that apply

X

The project will continue to function without Foundation funds.

X

Equipment purchased with grant funds is being maintained with local materials and expertise.

X

If training was a component of the project, trainees are using their knowledge and skills.

X

This project has provided community members with the skills, knowledge, or institutions that will allow them to help themselves.

X

The community has initiated additional projects related to the same or similar problems.

 

The project has not been sustainable.

 

C.  Suggestions

Given your experience, do you have suggestions to improve the Matching Grants program?

 

FROM THE TIME THAT THE PROJECT IS APPROVED UNTIL THE MONEY IS TRANSFERRED TO THE BANK IS ABOUT THREE MONTHS. MOMENTUM IS LOST.

 

 

 

If your project clearly demonstrates Rotarian involvement and is worthy of publication, please complete an

RI Newstip Form, available on the RI website at

http://www.rotary.org/newsroom/downloadcenter/pdfs/mg_newstip.pdf

 


Report Checklist


         Does your report include the following?

X

Time period of reporting

X

How and what the project accomplished

X

Rotarian participation, oversight and management

X

Rotary impact

X

Itemized report of income and expenses

X

A bank statement

X

Certifying signature

 

Independent Financial Review for grant awards of US$25,001 or more

         Have you done the following?

X

Made copies of the report for both the host and international partner

 

Returned surplus funds over US$200 (except in India where all unutilized funds must be returned)

X

Made a file to store the report and receipt copies for three years or longer if required by local law